We often hear people saying that they are 'time poor'. The reality is that we are all blessed with the same amount of time. Everyone gets 24 hours per day. Time is our most precious resource and it's available to all of us. Claiming to be 'time poor' reflects that people feel at the mercy of external pressures that control their use of time.
Stephen Covey, author of 7 Habits of Successful People, provides a particularly useful framework for helping you to organise your time. His framework divides time up into 4 quadrants in a matrix, where tasks are categorised as being 'Urgent' or 'Non-urgent', and 'Important' or 'Not Important'.
Managers can get caught up being very busy dealing with Urgent tasks, whether they are important or not, and never get around to attending to the Important but Not Urgent tasks in Quadrant 2. Effective managers are the ones who quarantine their time for attending to Quadrant 2 tasks. These are the planning and development tasks that are crucial for proactively managing organisations through the constant changes that we all experience.
Timewise managers invest as much time as possible in Quadrant 2 because they know that these are the only tasks that provide true return on time invested.
More Handy Hints for being Timewise:
- Quarantine at least 20% (1 day per week) of your time for Quadrant 2 activities so that you can proactively manage, rather than reactively managing your day.
- Identify the Quadrant 3 and 4 activities that clog up your day and rob you of time, then either delegate them, limit your attention to them, or ignore them.
- Identify your key work priorities and schedule time in your calendar to complete these priority tasks.
- Do your priority tasks first and leave less important tasks until the priority tasks have been completed.
- Schedule tasks that require a lot of thinking in the morning when you have most mental energy.
- Set specific times for checking your emails e.g. First thing in the morning, Lunch and at the end of the day. And turn off incoming email alerts.
- Delegate routine, repetitive tasks.
- Learn to say 'No' to activities that are not important.
- Set a finish time for your day so that you can get home and spend quality time with your family.
You can choose to stop being a victim to time and feeling 'time poor' by seeing time as your most valuable resource and taking control of how you use that resource.
In early June, Brentnalls SA were invited to present at the inaugural Business for Doctors Conference in Melbourne. The event had a strong focus on the key business and operational drivers behind successful medical practices. Hundreds of doctors from across the country travelled for the event, keen to learn about the business of medicine.
Matt Holden, Danny Haydon and Stefan Sapio delivered multiple presentations which were well received by those in attendance. The areas that were covered by the team included business structuring, tax minimisation, the transition from employee to associate and high performing medical practices.
The Brentnalls SA Health team would like to thank the Business for Doctors group for the opportunity to present and look forward to working closely together in the future. We encourage all Medical Practitioners to consider joining the group to share ideas and collaborate to help achieve their career and business goals.
Health Care Homes (HCH) is the most significant change in Primary Health Care since the introduction of Medicare in 1984. It is not just a new funding model. The HCH model aims to reorient the delivery of care for patients with multiple chronic conditions. The significant step away from funding activity through MBS items, to funding outcomes through bundle payments provides practices with the opportunity to consider alternative service delivery models that have the potential to deliver better patient outcomes.
It is clear that one of the key economic drivers of the HCH model is to reduce the incidence and cost of unnecessary hospital admissions of patients with severe and complex chronic conditions. The HCH Model focuses attention on the patients at risk and encourages general practices to proactively manage their care.
Stage 1 Implementation of the HCH model has been postponed from 1 July to 1 October 2017 when 20 of the 200 selected practices will start operating as HCHs. The following 180 practices will commence Stage 1 on 1 December 2017. Stage 1 is expected to last 2 years after which the intention of the Government is to roll out the HCH nationally.
While there are only 200 practices across Australia involved with Stage 1, this initial phase of implementation holds a great deal of interest across the health sector. The two-year period provides practices that are not involved with the opportunity to improve their clinical and business systems in readiness for the national roll out of the model. The following activities will help practices improve their current performance and prepare them for the HCH model:
- Stay informed about the HCH model
- Connect with a practice involved with Stage 1 and keep track of their progress
- Review and identify their cohort of chronic disease patients that would be eligible for Health Care Homes and focus on engaging these patients in their current chronic disease program.
- Test the risk stratification tool on your HCH eligible cohort to identify the tier level of patients
- Track the services and fees associated with the 'eligible' cohort.
- Seek to develop more efficient and effective care planning process used in the practice
- Develop the practice's information systems and improve the quality of clinical data in readiness for HCH, the new Quality Improvement Incentive of the Practice Incentive Payment, and Quality module in the RACGP 5th edition of the Standards for General Practice.
- Develop the business tools such as budgeting to improve the cash flow management
Further information about HCHs can be found of the Department of Health website.
Congratulations to Arkaba Medical Centre announced as one of the four finalists for this year's RACGP General Practice of the Year Award.
The winning practice will be announced at GP17 in Sydney in October.
Congratulations to Kid Sense Child Development for winning the 2017 SA Small Business Award at the Telstra Awards.
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The AAPM National Conference 2017 will be held in October and it is shaping up to being a magical event. Offering an amazing program filled with acclaimed speakers the conference provides a concentrated learning experience encompassing all aspects of practice management in addition to the opportunity to network with colleagues, industry stakeholders and suppliers.